** We now have schools declare their participation ahead of time. If you wish to participate in the 2020 WMSF and did not receive an email from us in November 2019, please contact us at info@wmsf.com**

School science fair coordinators who are entering students into the WMSF should make special note of this section. In past years we have had some schools send ALL of their projects to the WMSF and while we love to see so many participants, this has created a situation where we are overcapacity. This not only means overcrowding at the fair, but also creates issues with too many projects to judge. This means the judges are having to work quickly and spend less time than desired on each project. This is not fair to the judges, who are not able to do their job properly, and more importantly it is not fair to the students with strong projects who have put extra time and effort into their work. We’d like to emphasize to school fairs that the WMSF should be viewed as the ‘next level’ and to only send your ‘finalists’ as explained in the next paragraph. Top finalists (gold and silver medal winners) at any school science fair or divisional fair will be allowed to enter the Western Manitoba Science Fair. If your fair is run based on our model, then approximately 10% of students will receive gold medals, approximately 15% will receive silver medals, and approximately 15% will receive bronze medals. The top winners, meaning gold and silver medal winners, would move on to the WMSF. This would be approximately 25 - 30% of your fair’s students. Please note that we DON’T want schools to cut their numbers drastically. Please contact us at info@wmsf.com or 204-727-4700 if you have concerns about this.  Home schooled students, or students in schools without science fairs may enter projects in the Western Manitoba Science Fair directly. A student may enter or participate in only one project in the Western Manitoba Science Fair.


Deadline: The entry deadline for the Western Manitoba Science Fair is Friday, March 13, 2020. All communication will be by e-mail with the school coordinator, or the parent if there is no school coordinator.  When entries are received, an initial confirmation e-mail message will be sent.  Later, when all the entries are entered into our database, and it is closed and the projects are numbered, another message will be sent showing the entry information for your school.  There will also be information for parents and students about timings for the day.  At this stage, schools must check the information carefully and report any changes immediately.  Within a few days of sending this confirmation, the information starts to flow to other sources to prepare the floor, and all the forms needed for setup and judging.  Once this starts, it is very difficult, and sometimes impossible to make changes.

Official Entry Form: Make sure all sections are completely filled out, and signed by parent/guardian. Only one form per project is needed. Group projects have room for two students’ information and parent signatures on one entry form. Class projects will have to attach a list of students with the appropriate information. Project title should be under 35 letters long. Long names will not print properly on certificates and other lists.

Levels are by grades; 1-2, 3-4, 5-6, 7-8, 9-10 and 11-12.  Students on Individualized Education Plans or taking modified high school credits are also listed as IEP or MOD.  These projects are judged separately and marked accordingly.

Project types include individual, group and class.  An individual project is done by one student.  A group project is two students, and a class project (only available in grade 1-2 level) is 5 to 15 students from the same classroom, under the direction of a teacher. The teacher of a class project cannot attend the fair during judging, but all students in the project may be there.

Please note if you have a group project that crosses two levels, the project is entered and judged at the higher level. For example, if student in grade 4 and a student in grade 5 have done a group project they will be entered and judged in the grade 5-6 level at WMSF. 

Student information must be completed in full. Be sure to show both first and last names.  T-shirt sizes range from child 6-8 to adult extra large. 


Self-nominated Awards List: Some sponsors provide special awards with very specific criteria. The list provided is from the previous year; if there are any last minute additions or deletions, the committee will adjust the entries.  Please nominate yourself by checking the appropriate line, and submit with your Entry Form. Many students will find that they are not eligible for any special awards.


Registration Summary: Schools must complete this form. The e-mail address for contact is absolutely crucial. After the money summary is completed, the school must send one cheque for the whole amount.  Please have students/parents write their individual cheques to the school, not the Western Manitoba Science Fair.  Home school students, and others entering without coming from a school fair, must also send a Registration Summary.


Project Report/Abstract: Students in the grades 7 - 12 must also attach a minimum one-page typed project report/abstract to their entry form.  It is encouraged for grades 6 and under, but not mandatory. This abstract will be given to judges before they see the project.  It is a very important part of the judging process. The project report/abstract must include:

            · The project name and name(s) of students

            · A statement of the basic problem or question

            · A brief summary of observations and/or data

            · A summation or generalization of the conclusions drawn as a result of the investigation.

            · Good grammar and no spelling errors

            · SI (metric units), if applicable

            · Bibliography and references